Trusted, secure, confidential document storage

  • Set-price quotes – guaranteed
  • Disclosure Scotland certified moving team & staff
  • Free removals insurance and packing materials

Trusted, secure, confidential document storage

“I just wanted to pass on what I hope will be valuable feedback about all your drivers that have been at QPH. They are an absolute credit to your Company! Well done all at RSS.”

BM, NHS Glasgow

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  • Easy, low cost, transparent charges for archive storage
  • Free intake including transport
  • Guaranteed full-time staff, Disclosure Scotland certified for client security
  • Guidelines manual for all staff with one to one training if required
  • Online access for regular users
  • UK based helpdesk open 7am – 5pm daily

Document Archive Storage - The Box Vault @ RSS

RSS are a leading provider of document storage and management services. We are based in Central Scotland but provide boxed records storage with hard copy and electronic delivery options.

Our facility offers the best conditions for the long term storage and retrieval of secure business archive and data.

Off-site document storage perfectly situated

Our 50,000 sq ft. privately owned, secure and confidential document storage facility – purpose built and located in Livingston, West Lothian – provides an unbeatable document and data storage service. It removes the costs of unnecessary prime location storage and helps you become a more flexible and efficient organisation.

 

Removal Services Scotland Ltd

6 Oakbank Park Place,
Oakbank Industrial Estate ,
Livingston,
EH53 0TN

Tel: 0800 073 6683
Fax: +44 (0)1506 435 639

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Document and data storage services

Off-site archiving and records storage is an essential part of the leaner business environment in which we live. Business records storage takes up huge volumes of space housed within filing cabinets or on open shelf systems often in high-rent locations. It can seem like a complicated process – but it needn’t be.

To smooth things out we offer a range of services that can be called upon as required, expanded as we know more about your operation, processes and procedures. We can offer resource and skills unparalleled in the region.

We offer a free guidelines manual, bar codes and registration forms to help your staff understand the need for accuracy whilst preparing archive for transfer off-site.

If you already use an existing provider for the service we can help transfer boxes to ourselves enabling you to access the budget savings immediately. Just ask for our guidelines on how this process works.

Our archiving services include the following:

  • Default next day delivery and uplift.
  • Same day service for urgent retrievals.
  • Bar coding of files and boxes for accurate audit quality tracking.
  • Competitive storage rates either equating to cubic capacity or specific box sizes.
  • Accurate retrieval of files or boxes to multiple specified locations.
  • Monthly reporting services on your records and their movement.
  • Secure, encrypted online access for viewing and ordering of items in storage.
  • Monthly transparent invoicing with no hidden extras.
  • Client staff training where necessary.
  • Locally based English speaking helpdesk open 7am – 5.00pm.
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Document Retention

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Document retention is a very topical subject at present and with the development of Data Protection Policies comes the need for hard copy storage.

We do not believe in storing your archive material offsite for longer than you have to. Using our software we promote and monitor the destruction of archive material that can be disposed of in a secure manner. We can produce monthly, quarterly or annual destruction reports tailored to clients’ individual needs. All we need you to do is complete the review / destruction date on submission of your archive and we will do the rest.

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Once signed off for disposal we have the processes in place for identification, pulling and tracking of the files or boxes for disposal followed by a Destruction Certificate. This is normally issued within 7 days of destruction..

All of our material is shredded to DIN 3, pulped and recycled to the highest industry standards with CCTV monitoring with our Data Security partners.

Document Security and Confidentiality

We respect your need for security and confidentiality when selecting your document storage provider. We are registered with the Information Commissioners Office as Data Processors Licence No: Z1656129.

You can be confident that your data is totally secure when stored off-site with The Box Vault. Our archive storage service means that you can access your records at any time with immediate online access.

Clients are welcome for accompanied tours of our storage facility but on arrival will need to deposit all phones, laptops, cameras and any recording devices at reception. They will also be required to read and sign a confidentiality agreement. There is no unauthorised public access to our facility.

  • Fully trained, permanent, English-speaking employees. Disclosure Scotland checked with full understanding of client confidentiality
  • Access controlled doors with regular password changes
  • Full colour, 30-day digital CCTV across the entire securely fenced compound, remotely monitored out-of-hours.
  • During transit we take the utmost care of your archive. Documents are moved in secure crates, boxes or document wallets.
  • We never transport documents within cabs or through sub-contracted courier services. No vehicle with documents is ever left unattended, unlocked or loaded overnight.
  • Secure, encrypted ordering of archives online.
  • Full control over your archive material with full editing, ordering and hierarchical rights. Secure access via user names and passwords mean no use of email or fax for personal records, as recommended by Data Protection agencies.

Electronic delivery is now available through our secure site for fast turnaround of files.

5 star rating

“I just wanted to pass on what I hope will be valuable feedback about all your drivers that have been at QPH. They are an absolute credit to your Company! Well done all at RSS.”


NHS Glasgow